Ocupa Cowork Aveiro, is responsible for the site www.coworkaveiro.pt and www.ocupa.pt and is committed to ensuring the privacy of personal data collected and/or transmitted online. The security and privacy of the data of users of the coworkaveiro.pt or ocupa.pt sites are aspects which are of crucial importance to the company.
This Privacy and Data Protection Policy was prepared in accordance with current legislation, national and European, on the protection of individuals with regard to the processing of personal data and the free movement of such data (Law No. 67/98 of 26 October and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016). The same describes the means by which Ocupa Cowork Aveiro collects, processes and uses personal data of its users, as well as the users’ rights in relation to such processing and how to exercise them.
The following is a description of the type of data we collect, the processing to which it is subject and its usefulness for the services we provide. At the end of the text you can also consult your rights of opposition, information, access, rectification and elimination of data.
- Internet access data
Accessing the Ocupa Cowork Aveiro site automatically collects a set of computer data, that is temporarily recorded in specific files, and eliminated automatically after a certain period. The collection of this data has merely technical objectives, such as the configuration of the connection, the security of the system, the technical administration of the network and the optimization of the site. The data in question are as follows:
- IP address of the requesting processor;
- Date and time of access;
- Name and URL of the downloaded file;
- Identification data of the browser software and operating system;
- Website from which you accessed our site;
- User’s email address.
- Consent for use of personal data
Personal data are requested in the following menus:
2.1 In the user registration for Room Booking
2.2 On the exclusive registration of news by newsletter
Ocupa Cowork Aveiro has at the disposal of its users a free newsletter service. This service aims to bring to the attention of its subscribers relevant information within the areas of interest covered by the services provided by Ocupa Cowork Aveiro. To be able to use this service you will have to supply your name and e-mail address in the existing field. You may cancel your subscription to the newsletter service at any time, simply by sending an e-mail with this request or by following the indications to this effect present at the end of each newsletter.
2.3 Subscription to services
Ocupa Cowork Aveiro has available to its users a free newsletters service. This service aims to bring to the attention of its subscribers relevant information within the areas of interest covered by the services provided by Ocupa Cowork Aveiro. To be able to use this service you will have to supply your name and e-mail address in the existing field. You may cancel your subscription to the newsletter service at any time, simply by sending an e-mail with this request or by following the indications at the bottom of each newsletter.
2.4 On controlling the physical security of the facilities
As a way of guaranteeing a safe space, Ocupa has implemented a video surveillance system of its facilities, the User is visibly informed of it at the entrance of the facilities. By using the facilities you will be agreeing to the collection of the image. Ocupa Cowork Aveiro will only keep the image recordings and respective personal data for a maximum period of 30 days. For the purpose of access to the facilities outside opening hours, your consent is requested when subscribing to the service for the collection of the biometric template, in case the User does not accept this collection, the 24h access service cannot be satisfied.
2.5 When using the private network for internet access
When subscribing to services that include Wifi and/or cable access, Ocupa Cowork Aveiro generates a username to which the User associates a password of their choice so that they may access the VPN, and requests the User’s authorization to collect the mac address of their equipment for auditing and monitoring purposes in cases of suspected illicit acts to find and identify the source of a communication. This data will only be given to the competent authorities if required by law or if Ocupa Cowork Aveiro is notified or subpoenaed for that purpose.
- User support
We constantly try to improve our services, so your comments, suggestions and contacts are most welcome. To this effect, Ocupa Cowork Aveiro provides a direct and simplified contact form in the Contact menu. This form is not used for the presentation of complaints, and complaints sent via this channel will not be published. Here you will be asked for some personal data (name, e-mail address and telephone number), for the sole purpose of replying to your contact with a minimum of personalization. These data will not be disclosed to third parties. If you prefer, you may also contact Ocupa Cowork Aveiro directly to the e-mail email@example.com
- Data sharing
- Cookies and Internet tags
Ocupa Cowork Aveiro may collect and process information about your visit to this site, such as the pages visited, the site from which you came and some of the searches you performed. This information is used by us to help improve the content of the site and to compile aggregate statistics about individuals using Ocupa Cowork Aveiro, for internal and market research purposes. Cookies may be installed on your computer that collect the user’s domain name, their internet service provider and operating system, as well as the date and time of access. A cookie is a small piece of information that is sent to your browser and stored on your computer’s hard drive. Cookies do not harm your computer. You can set your browser to notify you when you receive a cookie, so that you can decide whether to accept it or not. However, we would like to inform you that if you do not accept it, you may not be able to use the full functionality of your browser. In collecting and processing the information described in this section we may use the services of outside agencies.
Occasionally, we may use Internet tags (also known as action tags, single-pixel GIFs, clear GIFs, invisible GIFs and 1-by-1 GIFs) and cookies on this site and deploy these tags/cookies through an advertising or web analytics service partner, which may store information about them (including your IP address). These tags/cookies are placed either in online advertisements that bring users to the site, or on different pages of the site. Ocupa Cowork Aveiro uses this technology to measure visitor response to our site and the effectiveness of our online promotional campaigns (including how many times a page is opened and what information is consulted), as well as to evaluate your use of this site. Our analytical services partner may collect data about visitors to our and other sites through these tag/cookies, may compile reports on site activity, and may provide additional services that relate to site and Internet usage. It may also provide information to other entities, in the event that there is a legal requirement to do so or if they contract with other entities to process the information on their behalf.
- Links to other sites
- Right of opposition, information, access, rectification and elimination of data
The data subject has the right to oppose, at any time, the processing of his/her personal data, notably for the purposes of direct marketing or any other form of prospecting. It is also the data subject’s right, which we fully recognize, to access and verify any personal data concerning himself, as well as to demand its rectification or elimination and also the right to withdraw his consent for future use.
In some of the services of Ocupa Cowork Aveiro, if you are a registered user, it is possible to access, rectify, eliminate or modify the data collected, directly by its owner.
To obtain information on your personal data, to access them, to proceed to their rectification or elimination or for clarification of any other question on the use of personal data in our possession, please contact Ocupa Cowork Aveiro directly via e-mail firstname.lastname@example.org.
Entity responsible for the collection of information?
Ocupa Cowork Aveiro is the sole responsible for the collection of personal data on the coworkaveiro.pt site. Whenever the user ends the use of this service, Ocupa Cowork Aveiro does not assume any responsibility for the information collected outside of the respective electronic pages.
- Security procedures that guarantee readers the protection of their data against unauthorized access, alteration or destruction.
Ocupa Cowork Aveiro takes all necessary and legally required precautions to ensure the protection of information collected through the coworkaveiro.pt site and/or locally for the purpose of subscribing to services. At the end of the provision of the Service, Ocupa Cowork Aveiro undertakes to return or destroy, as communicated by the User, the personal data in its possession, regardless of the format in which they are stored, except those essential minimum data that must be retained to comply with their legal obligations. These precautions ensure the online and offline security of such information. Whenever sensitive information is collected or used, the data is encrypted using SSL.
Thanks to the 128-bit SSL (Security Sockets Layer) protocol, which protects the transmission of all sensitive data over the Internet, all information is handled with the utmost security. Your privacy is assured and the risk of data interception during communication is completely eliminated.
- Acceptance of our Privacy and Data Protection Policy
When using Ocupa Cowork Aveiro you are asked to expressly agree to the use of your personal data, in the terms described above.