Ocupa Cowork Aveiro, is responsible for the site www.coworkaveiro.pt and www.ocupa.pt and is committed to ensuring the privacy of personal data collected and/or transmitted online. The security and privacy of the data of users of the coworkaveiro.pt or ocupa.pt sites are aspects which are of crucial importance to the company.

This Privacy and Data Protection Policy was prepared in accordance with current legislation, national and European, on the protection of individuals with regard to the processing of personal data and the free movement of such data (Law No. 67/98 of 26 October and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016). The same describes the means by which Ocupa Cowork Aveiro collects, processes and uses personal data of its users, as well as the users’ rights in relation to such processing and how to exercise them.

By using the Ocupa Cowork Aveiro site and/or its services, you consent to the collection and use of personal data in the terms defined in this privacy policy. The term personal data covers information relating to a natural person, identified or identifiable, directly or indirectly, in particular by reference to an identifier, such as name, identification number, location data, electronic identifiers or specific elements of his physical, physiological, genetic, mental, economic, cultural or social identity. In the context of this Privacy Policy, personal data refers to information such as your name, date of birth, taxpayer number, e-mail address, address, IP address or telephone number and is collected for the purpose of being included in the Ocupa Cowork Aveiro client database for the purposes of commercial management of the client, billing, marketing of products and services, contact with the client, promotion, advertising and for statistical purposes. We guarantee that the personal data you supply will only be processed in the manner and for the purposes described herein.

The following is a description of the type of data we collect, the processing to which it is subject and its usefulness for the services we provide. At the end of the text you can also consult your rights of opposition, information, access, rectification and elimination of data.

  1. Internet access data

Accessing the Ocupa Cowork Aveiro site automatically collects a set of computer data, that is temporarily recorded in specific files, and eliminated automatically after a certain period. The collection of this data has merely technical objectives, such as the configuration of the connection, the security of the system, the technical administration of the network and the optimization of the site. The data in question are as follows:

  1. Consent for use of personal data

Some of Ocupa Cowork Aveiro’s services do not require any form of registration, allowing you to visit our site without telling us who you are. However, there are several services and functionalities that necessarily require the provision of personal data. In these situations, if you choose to refuse the supply of the data requested, it may not be possible to fully access the services in question, as well as to obtain replies from us, other users of Ocupa Cowork Aveiro and the entities concerned. Ocupa Cowork Aveiro will only use personal data when they are supplied by their holders, for the purposes for which they were supplied and always with the consent of their holders, which is given with the acceptance of this privacy policy and with the act of supplying it.

Personal data are requested in the following menus:
2.1 In the user registration for Room Booking

To register with Ocupa Cowork Aveiro you must click on the menu Room and Register Free of charge when making a reservation, following the other instructions. The reading and express acceptance of the Terms and Conditions of Use of Ocupa Cowork Aveiro and the Privacy Policy is a mandatory requirement to complete your registration. In this form some personal data is requested, such as your name, e-mail address and password. After the registration, the user will have access to his data, for consultation, rectification and alteration. The choice of user name and password are the exclusive responsibility of the user, in order to ensure the confidentiality of his/her personal data. If you do not wish to supply the requested data, it will be impossible for you to make reservations at Ocupa Cowork Aveiro.

2.2 On the exclusive registration of news by newsletter

Ocupa Cowork Aveiro has at the disposal of its users a free newsletter service. This service aims to bring to the attention of its subscribers relevant information within the areas of interest covered by the services provided by Ocupa Cowork Aveiro. To be able to use this service you will have to supply your name and e-mail address in the existing field. You may cancel your subscription to the newsletter service at any time, simply by sending an e-mail with this request or by following the indications to this effect present at the end of each newsletter.

2.3 Subscription to services

Ocupa Cowork Aveiro has available to its users a free newsletters service. This service aims to bring to the attention of its subscribers relevant information within the areas of interest covered by the services provided by Ocupa Cowork Aveiro. To be able to use this service you will have to supply your name and e-mail address in the existing field. You may cancel your subscription to the newsletter service at any time, simply by sending an e-mail with this request or by following the indications at the bottom of each newsletter.

2.4 On controlling the physical security of the facilities

As a way of guaranteeing a safe space, Ocupa has implemented a video surveillance system of its facilities, the User is visibly informed of it at the entrance of the facilities. By using the facilities you will be agreeing to the collection of the image. Ocupa Cowork Aveiro will only keep the image recordings and respective personal data for a maximum period of 30 days. For the purpose of access to the facilities outside opening hours, your consent is requested when subscribing to the service for the collection of the biometric template, in case the User does not accept this collection, the 24h access service cannot be satisfied.

2.5 When using the private network for internet access

When subscribing to services that include Wifi and/or cable access, Ocupa Cowork Aveiro generates a username to which the User associates a password of their choice so that they may access the VPN, and requests the User’s authorization to collect the mac address of their equipment for auditing and monitoring purposes in cases of suspected illicit acts to find and identify the source of a communication. This data will only be given to the competent authorities if required by law or if Ocupa Cowork Aveiro is notified or subpoenaed for that purpose.

  1. User support

We constantly try to improve our services, so your comments, suggestions and contacts are most welcome. To this effect, Ocupa Cowork Aveiro provides a direct and simplified contact form in the Contact menu. This form is not used for the presentation of complaints, and complaints sent via this channel will not be published. Here you will be asked for some personal data (name, e-mail address and telephone number), for the sole purpose of replying to your contact with a minimum of personalization. These data will not be disclosed to third parties. If you prefer, you may also contact Ocupa Cowork Aveiro directly to the e-mail in**@co**********.pt

  1. Data sharing

Under no circumstances will Ocupa Cowork Aveiro sell, share or distribute your personal data to third parties without the express consent of the User. The disclosure of these data may only occur in legal situations, duly identified by the competent police services in order to allow the police entity the correct identification and direct contact with you provided that you undertake to treat your personal data in accordance with our Privacy Policy and with the legislation, national and European, on the protection of individuals with regard to the treatment of personal data. Ocupa Cowork Aveiro may also communicate your data to third parties, in the event of non-compliance with the terms and conditions of use of the Services, in the exercise of Ocupa Cowork Aveiro’s rights under civil, administrative or criminal liability.

  1. Cookies and Internet tags

Ocupa Cowork Aveiro may collect and process information about your visit to this site, such as the pages visited, the site from which you came and some of the searches you performed. This information is used by us to help improve the content of the site and to compile aggregate statistics about individuals using Ocupa Cowork Aveiro, for internal and market research purposes. Cookies may be installed on your computer that collect the user’s domain name, their internet service provider and operating system, as well as the date and time of access. A cookie is a small piece of information that is sent to your browser and stored on your computer’s hard drive. Cookies do not harm your computer. You can set your browser to notify you when you receive a cookie, so that you can decide whether to accept it or not. However, we would like to inform you that if you do not accept it, you may not be able to use the full functionality of your browser. In collecting and processing the information described in this section we may use the services of outside agencies.

Occasionally, we may use Internet tags (also known as action tags, single-pixel GIFs, clear GIFs, invisible GIFs and 1-by-1 GIFs) and cookies on this site and deploy these tags/cookies through an advertising or web analytics service partner, which may store information about them (including your IP address). These tags/cookies are placed either in online advertisements that bring users to the site, or on different pages of the site. Ocupa Cowork Aveiro uses this technology to measure visitor response to our site and the effectiveness of our online promotional campaigns (including how many times a page is opened and what information is consulted), as well as to evaluate your use of this site. Our analytical services partner may collect data about visitors to our and other sites through these tag/cookies, may compile reports on site activity, and may provide additional services that relate to site and Internet usage. It may also provide information to other entities, in the event that there is a legal requirement to do so or if they contract with other entities to process the information on their behalf.

  1. Links to other sites

This Privacy Policy applies only to Ocupa Cowork Aveiro and not to third party sites. We may provide links to other sites that we believe may be of interest to our visitors. However, the link to these sites only occurs when the user clicks on the link and is never automatic. We aim to ensure that such sites meet the highest standards of security and privacy requirements. However, due to the nature of the internet, we cannot guarantee the privacy standards of the sites to which we supply links or be responsible for the content of those sites, and this Privacy Policy is not applicable to any site other than Ocupa Cowork Aveiro.

  1. Right of opposition, information, access, rectification and elimination of data

The data subject has the right to oppose, at any time, the processing of his/her personal data, notably for the purposes of direct marketing or any other form of prospecting. It is also the data subject’s right, which we fully recognize, to access and verify any personal data concerning himself, as well as to demand its rectification or elimination and also the right to withdraw his consent for future use.
In some of the services of Ocupa Cowork Aveiro, if you are a registered user, it is possible to access, rectify, eliminate or modify the data collected, directly by its owner.
To obtain information on your personal data, to access them, to proceed to their rectification or elimination or for clarification of any other question on the use of personal data in our possession, please contact Ocupa Cowork Aveiro directly via e-mail in**@co**********.pt.

Entity responsible for the collection of information?

Ocupa Cowork Aveiro is the sole responsible for the collection of personal data on the coworkaveiro.pt site. Whenever the user ends the use of this service, Ocupa Cowork Aveiro does not assume any responsibility for the information collected outside of the respective electronic pages.

  1. Security procedures that guarantee readers the protection of their data against unauthorized access, alteration or destruction.

Ocupa Cowork Aveiro takes all necessary and legally required precautions to ensure the protection of information collected through the coworkaveiro.pt site and/or locally for the purpose of subscribing to services. At the end of the provision of the Service, Ocupa Cowork Aveiro undertakes to return or destroy, as communicated by the User, the personal data in its possession, regardless of the format in which they are stored, except those essential minimum data that must be retained to comply with their legal obligations. These precautions ensure the online and offline security of such information. Whenever sensitive information is collected or used, the data is encrypted using SSL.

Thanks to the 128-bit SSL (Security Sockets Layer) protocol, which protects the transmission of all sensitive data over the Internet, all information is handled with the utmost security. Your privacy is assured and the risk of data interception during communication is completely eliminated.

  1. Acceptance of our Privacy and Data Protection Policy

When using Ocupa Cowork Aveiro you are asked to expressly agree to the use of your personal data, in the terms described above.

Whenever there is a change in the conditions of use of the Coworkaveiro.pt or ocupa.pt site, namely in the Terms of Service or Privacy Policy, Ocupa will send an email to its registered users